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Bidders or Contractors Registration

The Procurement Regulatory Authority of Zimbabwe is mandated, in line with Section 6 (1) (i) Public Procurement and Disposal of Public Assets Act), to to develop and implement a transparent and equitable framework for the registration of bidders and contractors to the Public Sector. Further, in terms of Section 4 (2) of the Public Procurement and Disposal of Public Assets (General) Regulations, 2018, the Authority is entitled to compile an annual list of registered bidders and contractors that shall be eligible to bid and be awarded contracts with procuring entities, which list shall be published in the Gazette and the Authority’s website.

 

What is required to register as a Bidder/Contractor to the Public Sector?

The following are mandatory for a Bidder or Contractor to be considered for registration as a Registered Bidder of Contractor to the Public Sector. 

Note:

  • Private Business Companies (PBCs) will submit as applicable.
  • Foreign companies will submit similar documentation from their countries of registration. 

Companies

  1. Original Receipt for Payment of non-refundable Application Fee (i.e. US$100.00)
  2. Certificate of Incorporation
  3. List of Directors showing relative extent of Zimbabwean and Foreign shareholding of the company (CR14 Form)
  4. Business Physical Address (CR6 Form)
  5. Articles and Memorandum of Association
  6. Company Profile
  7. Contact Details (E-Mail & Telephone)

Partnerships/Syndicates/Joint Ventures

  1. OriginalReceipt for Payment of non-refundable Application Fee (i.e. US$100.00)
  2. Partnership Agreement showing
  3. List of partners / controlling members/managers
  4. Particulars showing relative extent of Zimbabwean and Foreign shareholding of the Partnership/syndicate
  5. Business Physical Address
  6. Contact Details (E-Mail & Telephone)

Individual Consultants

  1. Original Receipt for Payment of non-refundable Application Fee (i.e. US$100.00)
  2. Detailed Curriculum Vitae
  3. Proof of Qualifications

 

How long does it take to become a registered Bidder or Contractor to the Public Sector?

A window period of one (1) month is opened (quarterly) for suppliers to submit their applications for registration, and a further minimum of 30 days is required for supplier vetting and subsequent gazetting.

How long is my registration valid?

Once approved, the Bidder or Contractor shall remain on the List of Registered Bidders or Contractors for a period up to the 31st of December of the same year.

What is the cost of registering as an Bidder or Contractor to the Public Sector?

Potential applicants shall pay a non-refundable Registration Fee of US$100.00 (for local bidders/contractors) and US$750.00 (for foreign bidders/contractors) in terms of Section 4 of the Public Procurement and Disposal of Public Assets (General) Regulations, 2018. 

How do I know if my application was successful?

All Applicants who meet the criteria for registration as a Bidder or Contractor set out in a Call for Registration document shall, after consideration and approval by the Authority, be published through a General Notice in the Government Gazette and the Authority's Website in terms of Section 4 (2) of the Procurement Regulations.

Applicants who do not meet the criteria set out in the solicitation documents shall be asked to comply before submitting their applications.

How do I register?

Registration of Bidders and Contractors shall be an an ongoing process. Registration Forms are obtainable at the PRAZ's Offices, at No. 76 Samora Machel Avenue, Harare, Zimbabwe and are also downloadable on the Authority's Website, www.praz.co.zw.

The Authority may publish quarterly notices in the Gazette, national newspapers and its website inviting prospective bidders and contractors to submit applications for inclusion on the list of registered bidders and contractors. 

What are the available Categories for Registration?

Click here for Categories for Goods or Services to download the respective lists.

Should I become a registered Bidder or Contractor?

In terms of Section 4 (2) of Public Procurement and Disposal of Public Assets (General) Regulations, 2018 all prospective bidders or contractors to the Public Sector shall require to be registered with the Authority in order for them to be eligible to bid and be awarded contracts with procuring entities. The Authority shall publish the list in the Gazette and the Authority’s website.

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